The Vendors module enables you to manage a list of vendors that your organization purchases goods or services from for business related purposes. You can enter all the necessary relevant contact information, and billing information for your vendor into a vendor record. Expense records track your individual purchases, and get linked to vendor records in order to organize the sources of your expenses. Managing vendor records is a key part of the management of your business or organization.
When you select the Vendors module from the navigation menu on the left hand side of the admin portal, by default you are brought to a table view listing all of your current vendor records.
The table view allows you to sort vendors by the available column types at the top of the list. You can add/remove columns from the table view with the Columns button in the bottom right corner of this screen. You can use filters to view archived or deleted vendors, and create new vendors from this screen also. Each vendor in the table will have a kebab menu to the left of its entry in the table, with available functions to manage the vendor record or take actions against it, such as editing it, creating a new expense record linked to that vendor, archiving, and deleting.
Select a vendor from the table or list view by clicking on the vendor's line, to bring up the preview panel. There are 3 tabs under the vendor preview panel. The edit button at the top of the screen brings you to a vendor edit screen, and the kebab menu next to it is full of a list of any actions you can take against the vendor record.
The two buttons at the bottom of the vendor preview panel are "New Expense" and "Archive". New Expense will create a new expense record linked to the vendor, and Archive will archive the vendor which will hide it from the default table view unless you change your filters.
The vendor overview tab shows general information about the vendor.
The details tab has a list of other specifics about the vendor, such as their website, contact information, billing address, and more. Clicking on any of these listed items will copy the value of the item to your clipboard.
Here you can upload files such as pictures, documents, and more to link to your vendor record. This will mostly only be for your purposes in the admin portal however.
Creating and editing a vendor in the desktop layout will take you to a new screen with all available fields presented in one view. On the mobile layout it is broken down into tabbed sections, similar to the way they appear in desktop layout, as follows:
You can add as many contacts as you like to a vendor record, to represent individuals or departments you may need to contact at some point from the vendor.
Billing address details for your vendor can be entered here for record keeping purposes.