Transactions

Overview

Invoice Ninja has partnered with Yodlee a top data provider, to gain access to bank data feeds. This partnership gives Invoice Ninja users worldwide access to major banks and enables them to connect their bank accounts for automatic reconciliation of payments and expenses.

Bank Accounts

Settings > Bank Accounts

You can view and add bank accounts in the settings section of the application.

For enterprise hosted users, the Connect Accounts button allows you to add, update, and remove accounts from Invoice Ninja. Clicking on this button will take you to the Yodlee platform where you can securely authenticate with your bank and select the accounts you wish to link with Invoice Ninja.

Once your bank account is connected, you have the option to enable automatic syncing, which will keep all of your transactions up to date. If you prefer, you can also manually create bank accounts and transactions, or import bank statements in CSV format (Settings > Import | Export).

Transaction List

The transactions overview displays all of your transactions and their status.

• Account Type - Defines the type of account the transaction is linked to, possible options include Bank, Credit Card, Savings Account.

• Status - Defines the status of the transaction.

• Unmatched - A new transaction that needs to be matched to a Invoice or Expense

• Matched - A transaction that (based on predefined rules) has been matched to a Invoice or Expense

• Completed - A transaction that has been matched AND linked to a Invoice or Expense

• Deposit - The amount of income for the transaction.

• Withdrawal - The amount of the expense for the transaction.
• Date - The Date of the transaction.
• Description - The description of the transaction.
• Invoices - The linked invoices (visible when completed)
• Expenses - The linked expenses (visible when completed)

Create a manual transaction

To create a manual transaction click on the Create button

Select a Type:

• Deposit for income
• Withdrawal for expenses

Enter the Date of the transaction The amount Select the currency of the transaction Select the bank account to link the transaction to Enter a description. For auto matching, if you enter the invoice number we will automatically find and match the related invoice.

Matching Transactions

When you click on a transaction a second window pane will open which will show you the matching options:

Invoice Matching.

To match one or more invoices to a transaction you can use the search dialog to find your invoice, or simply scroll through the list and check one of more invoice to link to the transaction.

To finalize, click on the Convert To Payment button. This will create the matching payment for the invoice/s and will also update the status of the invoices to paid

Expense Matching.

When matching expenses you are able to assign the Vendor and/or a expense category